For dealers, installers & procurement teams
Build a candidate file you can review with your customer
Keep verified facts, supplier statements and unanswered questions separate.
01 · Identity and availability
- Unique candidate reference, manufacturer, model, serial and year from the nameplate
- Current location, seller identity and authority to sell
- Dated availability confirmation and equipment status: running, stopped or disconnected
- Photos of all sides, nameplate, controls and known defects; video date and test conditions
02 · Condition and work record
- As-is condition, recorded faults and maintenance history
- Exact parts replaced, who performed the work and when
- Work evidence and test results for each claimed refurbishment
- Included modules, missing accessories, consumables and exclusions
03 · Fit and test limits
- Tile format, thickness, material, output and acceptance criteria
- Mechanical interfaces, line height, power and control signals
- Test protocol, sample products, duration and results
- Observed, tested and unavailable checks; inspector and review date
04 · Handover and local work
- Transport dimensions, weights, lifting points and packing list
- Dismantling scope, cable tags, drawings and backups
- Delivery point, exclusions, destination costs and commercial terms
- Named site team, utilities, guarding, commissioning and acceptance scope
Evidence status example
Swipe the table to view the next action.
| Claim | Evidence status | Next action |
|---|---|---|
| Model and serial | Pending nameplate photo | Supplier provides dated photo |
| Operating output | Supplier statement only | Agree a witnessed trial and product conditions |
| Refurbished controls | Work scope unknown | Request parts list, license status and test record |
Put the evidence into a project brief
Include the known constraints and the checks that remain open.